The Office of the Dean of Students welcomes you to Kisii University College where you have been admitted to pursue and achieve your academic goals. The Department has the mandate to develop, nurture and promote an enabling environment that supports and enhances both academic pursuits and growth or developmental process of students. This Handbook contains general information on student services, recreation and games among others, as well as university policies and available facilities.
Also included are rules and regulations you are expected to adhere to while you are a student at Kisii University College. You will find a lot of information in this handbook that will enable you to adjust and be adapted to the Campus environment with ease. Refer to the University calendar for more information about the academic programmes.
The Senate reserves the right to interpret and change any section of this handbook. The student will bear the responsibility for any misinterpretation of rules and regulations. Having been admitted to the University please note that the primary purpose is the pursuit and achievement of your academic goals.
For further inquiries call at the office of the Dean of Students, Faculty Dean's office and Departmental Chairman's office. We hope you will enjoy your study and stay at Kisii University College.
The Dean of Students coordinates all the sections of the Department and represents the Department in the University College Management, Senate and all the other organs of the University College. Services offered at this Department include: Counselling, Career Placement, coordination of student activities (organisations, clubs, District associations, Student Union, welfare societies), Sports and Games, International Student services, Work Study and Vocational placement of needy students, Inter-university programmes, orientation of freshmen and women, and gender issues among others.
The mission or mandate of the Dean of Students To develop, nurture and promote an enabling environment that supports and enhances both the academic pursuits and other development processes of students. To offer services that caters for the general welfare of students. To develop and implement programmes and activities that assist students to develop their physical, psychological, social, spiritual and leadership capabilities. To liase with other University College Departments and Academic Faculties to ensure that each and every individual student achieves their full potential and prepare themselves for the challenges of adulthood To serve as an advocate for students by ensuring that interests of students are served in strategy aspects of University College operations Todevelop community life by designing programmes and activities that nurture and encourage a strong sense of community among students, faculty and staff To promote and expand knowledge about the characteristics of students and the factors that affect their growth and success, and advise the rest of the University College on the same
Student Rights and Responsibiities
Every student has the right to freedom and protection from all forms of discrimination or harassment on the basis of race, ethnicity, gender, sexual orientation, religion, political belief, creed, national origin, age, or handicap. University shall not interfere with the rights of students to join any registered association. Students should have accurate information relating to the maintenance of acceptable academic standing, graduation requirements, and individual course objectives and requirements. In all instances of general discipline, academic discipline and academic evaluation, the student has the right to fair and impartial treatment.
The University recognises the right of all students to discuss, to exchange thoughts and opinion, and to speak, write, or print freely on any subject in accordance with the national constitution of the country.
The University considers the freedoms of inquiry and discussion as essential to a student's intellectual development.
In exercising their rights and freedom, students should not infringe on other people's rights and freedom. Students are responsible for their behaviour, actions, conduct and the protection of the environment and common facilities for everybody in the community. A student who feels aggrieved should report the matter to the Dean of Students, Dean of Faculty or Security Office.
Channels of Communication
Students are informed that the University has laid down procedures for tackling their issues, starting from the Dean of Students Office.
Students are expected to refer issues affecting them (either individually or in groups) to various Departmental Heads, so that they are listened to and sorted out appropriately. It is every student's responsibility to keep the channel of communication effective without breaking it.
Demonstrations and ceremories
It shall be an offence for any student, or group or organization while on Campus, to organise or participate in demonstrations, processions, ceremonies, picketing or any other meetings for which permission has not been granted by the University administration or government authority.
In addition to any other permits which may be required by the law, permission to hold meeting in the University precincts shall be given by the Dean of Students and a report made to the Chief Security Services. Where such processions, demonstrations and ceremonies have been organized unlawfully, the organizers shall be subject to appropriate disciplinary action.
Correspondence to the press or other mass media
An individual or officials of the students' organization shall bear their individual names and signatures. It shall be an offence to make slanderous and/ or irresponsible statements about matters affecting the University or student organizations. Publishing, writing and/ or distribution of anonymous literature of a malicious nature, including placards, shall be subject to disciplinary action.
Displays of advertising notices on University premises shall be subject to approval by the Dean of Students Office. Correspondence through letters by individual students or by officials of the Students' union, or student organization to Government Officers, Foreign Government, Ministers and MPs or other dignitaries, Sponsoring bodies, of other such bodies, on matters pertaining to the university, shall be sent through the Office of the Dean of Students who will forward as may be appropriate.
Invitation to government ministries, government officials, politicians, representatives of foreign governments or any other important persons to visit the University in their official capacities shall be notified within adequate to the Principal through the Dean of Students.
Leave of Absence
In addition to the above listed professional organizations, there are also registered District Associations dealing with the welfare of their respective members. Students are encouraged to join clubs or associations of their choice or form new ones. For registration procedure, please contact the Office of the Dean of Students.
The University shall grant the following types of leave: sick, maternity /paternity and compassionate leave.
Request for leave shall normally be supported by documentary evidence. In all cases of absence from classes on account of illness and maternity, a medical officer or by any certified medical practitioner will make a recommendation to the Dean of the relevant Faculty and the Dean of Students. Where private practitioner has treated a student, the medical certificate shall be submitted to the University Medical Officer for record. Leave application forms available in the relevant faculties or offices must be signed by the applicant at least one day before leave begin.
The University shall not entertain any claims where a student leaves without prior official permission. Students, who wish to interrupt their studies at any time before graduating due to fees or any other cause, MUST apply for permission to the Dean of Faculty through the Dean of Students. A student, who is granted leave or discontinues studies, is expected to vacate university premises as soon as possible.
A student granted leave of absence or voluntary withdrawal during an academic session shall not be refunded tuition fees or rent, unless application is received before the start of the semester. Request for leave shall normally be supported by documentary evidence. In all cases of absence from classes on account of illness and maternity, a medical officer or any certified medical practitioner will make a recommendation to the Dean of the relevant Faculty and the Dean of Students. The university shall not entertain any claims where the student leaves without prior official permission.